Accounts Payable Specialist

Lavoro da remoto Attraente sistema di remunerazione Orario di lavoro flessibile Regime pensionistico Iniziative per la salute Integrazione vita-lavoro Sconti per i dipendenti Ottime opportunità di sviluppo

Processes all domestic, foreign and affiliate invoices for payment Verifies invoices to purchase order receipts and identifies any variances that need to be adjusted Maintains and resolves vouchering failures in the Invoice Cockpit (OCR) Obtains approval for all non-purchase order driven invoices by obtaining approval from the authorized person Reviews all open invoices and prepares worksheet to accrue Material in Transit at the end of each month for domestic and Affiliates Validates Affiliate statement balances at each month end Compiles all other accruals at month end as necessary Creates and posts Journal Entries a required Reviews applications for Vendor set-up in AX; approves and releases the new Vendor account in AX Processes clearing documents for auto-draft payments Voucher all domestic purchase order driven invoices Voucher all Foreign purchase order driven invoices Voucher all Affiliate purchase order driven invoices Reconciles open prepaid Foreign Vendor balances at a minimum of weekly review and clearing Vouchers all non-purchase order driven invoices Verifies that all transactions comply with financial policies and procedures Addresses any quantity and price variances by sending a tracer email to the buyer for resolution; authority to approve quantity and price discrepancies Monitors Invoice Cockpit vouchering failures to ensure timely resolutionAnalyze in detail various types of payment failures; ability to discern details of the failure, make judgement regarding steps to resolution Researches files and resolves error queue issues for EDI transactions Researches and resolves Invoice Master Error Log Maintains EDI files and resolves error queue issues Provides back up support to other General Accounting functions as required Assists in the monthly and yearly closing process of Accounts Payable Assists with outside audits Assists with various special projects as assigned by Management Reviews yearly activity and determines issuance of 1099 forms; uses purchased software package to create and file 1099 forms electronically at the end of each year.  Responsible for resolving 1099 rejections.  Reviews and resolves open GRIR account balances  Cleans up problem accounts, open items and assist vendors with problems Performs ancillary duties as needed

Associates Degree and/or 5 years heavy accounts payable experience Experience in computerized accounting system Demonstrate a solid understanding of Expense Accounts and how they are applied in payables processing Understand the difference between Expense, Inventory and Capital; be able to apply in AP processing Proficient in Microsoft Excel and familiarity with Word Proficient in Outlook Ability to maintain high level of accuracy Excellent Communication, oral and written, along with interpersonal skills across all levels in the organization and across multiple companies Must be able to prepare written communications Must be 10-key proficient Ability to handle a heavy work load and manage multiple tasks simultaneously Ability to work weekends and overtime as required Attention to detail and good problem solving skills required Ability to accept changing work assignments Ensure confidentiality and security of all financial files Demonstrate sound work ethics